ADMIN ASST TO AVP/DIRECTOR OF ATHLETICS

Company: Central Michigan University
Location: Mount Pleasant
Posted on: April 4, 2021

Job Description:

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark this Job link. If you would like to print a copy of this position for your records, click on the Print Preview link. If you need to finish applying, click on the Continue this Job Application button. Please see Special Instructions for more details. You must submit an on-line application in order to be considered as an applicant for this position.Cover letters may be addressed to the Hiring Committee. Position Information Position Number 78240 Type of Recruitment INTERNAL Position Title ADMIN ASST TO AVP/DIRECTOR OF ATHLETICS Position Summary Performs a variety of complex and confidential duties for the Associate Vice President ( AVP )/Director of Athletics ( DOA ). Responsible for the supervision and management of the staff in the main Athletics office. Acts as an administrative assistant and coordinator for projects, events, and operational functions that require a high level of independence and autonomy. Acts a liaison with the community, leadership, donors and others as needed. Required Qualifications
Bachelor's degree or an equivalent combination of experience and completed education that equates to four years.
Three years of related work experience.
Experience with Word, Excel, PowerPoint and Outlook.
Demonstrated ability to prepare written materials such as reports, organizational charts, spreadsheets, letters, and presentations.
Demonstrated ability to act with a high level of independence.
Demonstrated ability to maintain positive interpersonal relations.
Demonstrated ability to communicate effectively, both verbally and in writing.
Demonstrated ability to multi-task and meet multiple deadlines.
Demonstrated problem solving skills.
Ability to work evenings and weekends as needed.
Ability to perform the essential functions of the position with or without reasonable accommodation. Preferred Qualifications
Event coordination experience for executive and high-end donor functions.
Ability to understand and use the enterprise financial system in SAP .
Knowledge of NCAA and Intercollegiate Athletics. Duties & Responsibilities
Responsible for a broad array of administrative and operational functions directly related to Athletics and the Associate Vice President/Director of Athletics.
Acts as a liaison with donors, head coaches, assistant coaches, staff, community, university leadership, Mid-American Conference office, as well as athletic directors nationwide on a variety of topics and issues.
In addition to the AVP / DOA , provides administrative support as needed to six executive staff in Athletics.
Oversees logistics for the Associate Vice President/Director of Athletics and provides backup for executive staff.
Plans, coordinates, and organizes events for the Athletic Director suite and club space.
Monitors special projects and assignments that are complex in nature where considerable judgement and initiative is needed in resolving problems and making recommendations.
Provides Presidential meeting support (agendas, subject briefs, reports, etc.) for the AVP /Director of Athletics.
Develops documents and presentation materials for the Board of Trustees and President's Cabinet Meetings.
Develops documents and presentation materials for Athletic department, Mid-American Conference, Athletic Leadership and NCAA Meetings.
Prepares agendas, takes minutes and follows up on actions items for several committees such as the Athletics Committee, Gender Equity Committee, and other athletic committees.
Coordinates Athletics reporting to include departmental unit reports and executive operations reports.
Ensures deadlines for Associate Vice President/Director of Athletics are met for reports, information requested, etc.
Maintains current knowledge of the university's and athletics strategic direction and overall mission.
Develops and manages Associate Vice President/Director of Athletics unit budget, including reconciling and processing travel reimbursements for PNC procurement credit cards for AVP /Athletics.
Coordinates all internal communications in collaboration with Athletics Communication, University Communications and Maestro/Listserv announcements.
Evaluates, analyzes, and recommends operational and process improvements and solutions.
Assists with administrative tasks involving high volume of complex decisions to relieve administrators of matters of detail.
Uses mature judgment, makes informed decisions, exercises a high concern for detail, confidentiality, and timeliness; uses appropriate discretion to deal with complex, private and sensitive issues.
Receives and screens communication not requiring the immediate personal attention of the AVP / DOA , using independent judgment to determine order of priority.
Maintains historical and current files for AVP /Director of Athletics.
Manages office functions to ensure smooth operations, which includes supervising an Executive Secretary and the hiring and oversight of student assistants.
Performs other duties as assigned. Supervision Exercised Supervisors are expected to support the Leadership Standards of Central Michigan University and foster a culture that inspires excellence. The Leadership Standards define how we lead and treat others in our teams. As leaders, it is our responsibility to seek input from our teams to continuously improve leadership abilities and demonstration of the standards. Additionally, it is our responsibility to encourage and support the growth and development of those whom we lead. At CMU , we encourage employees to grow both personally and professionally, and thus advance CMU's culture of excellence. Message to Applicants You must submit an on-line application in order to be considered as an applicant for this position. Cover letters may be addressed to the Hiring Committee. Employee Group Professional & Administrative -Hourly Pay Range $17.50-$20.25 Division President Department Position Status Regular Position End Date Employment Status Full-Time FTE 1.00 Position Type 12 month Weekly Work Schedule M-F, 8a-5p; evenings and weekends as necessary At Will? No Location Mount Pleasant, MI About the Department CMU , an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see http://www.cmich.edu/ocrie).
Central Michigan University Athletics is an FBS Member of the Mid-American Conference. For more information visit our website at www.cmuchippewas.com About CMU Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 19,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the city's central location in Michigan's Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms. EEO Statement CMU , an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see http://www.cmich.edu/ocrie ). If you wish to see "EEO is the Law" posters, please click here . CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter. Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both. CMU's Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: titleix@cmich.edu Posting Ends 03/11/2021 Open Until Filled No Supplemental Questions Required fields are indicated with an asterisk (*).

• * Are you currently an internal employee of CMU according to the university's definition ?
  • Yes
  • No
  • * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").
    • Not Applicable
    • Dispatcher
    • Medical Faculty
    • Office Professional
    • P&A, SO or Faculty
    • Police
    • Public Broadcasting
    • Sergeant
    • Service Maintenance
    • Supervisory/Technical
    • * Do you have a bachelor's degree or an equivalent combination of experience and completed education that equates to four years?
      • Yes
      • No
      • * Do you have at least three years of related work experience?
        • Yes
        • No
        • * Do you have experience with Word, Excel, PowerPoint and Outlook?
          • Yes
          • No
          • * Supervisors are expected to support the Leadership Standards of Central Michigan University and foster a culture that inspires excellence. Please review the Leadership Standards before applying for this position and click "Yes" if you understand and support the culture that is important to CMU.
            • Yes
            • No
            • * Applicants for this position are subject to the following NCAA Bylaws: click here to view the NCAA Bylaws . You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by CMU, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by CMU?
              • Yes
              • No Optional & Required Documents Required Documents
              • Resume/Curriculum Vitae
              • Cover Letter
              • List of References Optional Documents Staff postings - Human Resources - Contact HR - (989)774-3753 - 109 Rowe
                
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Keywords: Central Michigan University, Mount Pleasant , ADMIN ASST TO AVP/DIRECTOR OF ATHLETICS, Executive , Mount Pleasant, South Carolina